Traditional Chinese Simplified Chinese Email this article news.gov.hk
LCQ10: Records management
*************************

     Following is a question by the Hon Cyd Ho Sau-lan and a written reply by the Chief Secretary for Administration, Mr Stephen Lam, in the Legislative Council today (May 2):

Question:

     Will the Government inform this Council:

(a) whether the Office of the Chief Executive-elect (CE-elect's Office) is required to comply with General Circular No. 2/2009 "Mandatory Records Management Requirements" issued by the Administration Wing in handling records; of the rank of the staff responsible for managing the record system of CE-elect's Office;

(b) whether the items and details discussed during CE-elect's meetings with various sectors since he was elected on March 25 this year, including his meetings with the Liaison Office of the Central People's Government in the Hong Kong Special Administrative Region (LOCPG), have already been properly recorded and filed;

(c) whether the meetings of the first-term CE and the incumbent CE with LOCPG officials, as well as the details of the issues discussed when they met, have been properly recorded and filed, of the respective linear metres of records they created in respect of the meetings and the issues discussed, and among such records, the number and linear metres of classified records (list by the level of confidentiality in the table below); and

Level of confidentiality   Quantity   Linear metres
------------------------   --------   -------------
Top Secret
Secret
Confidential
Temporary Confidential
Restricted
Personal

(d) whether the first-term CE transferred the records listed in (c) to the incumbent CE or the Government Records Service (GRS); if so, among such records, of the number and linear metres of classified records (list by the level of confidentiality in the table below); and the number of those which were destroyed after the appraisal conducted by GRS, and whether any record was destroyed without prior appraisal conducted by the GRS?

Level of confidentiality   Quantity   Linear metres
------------------------   --------   -------------
Top Secret
Secret
Confidential
Temporary Confidential
Restricted
Personal

Reply:

President,

     Regarding the question raised by Hon Cyd Ho Sau-lan, our reply is as follows:

(a) The Office of the Chief Executive-elect (CE-elect's Office) manages records according to General Circular No. 2/2009 "Mandatory Records Management Requirements" (the requirements) issued by the Administration Wing.  Presently, a Chief Executive Officer takes charge of the relevant work.

(b) The minutes of the CE-elect's meetings with various sectors of the community have been filed according to the requirements.

(c) & (d) The minutes of meetings of the first-term CE and the incumbent CE with various sectors of the community have been filed in accordance with the requirements.  Generally, we would not openly comment in details about our communications with officials of the Liaison Office of the Central People's Government in the Hong Kong Special Administrative Region.

Ends/Wednesday, May 2, 2012
Issued at HKT 11:31

NNNN

Print this page