Following is a question by the Hon Lai Tung-kwok and a written reply by the Secretary for the Civil Service, Mrs Ingrid Yeung, in the Legislative Council today (April 30):
 
Question:

     The Government has announced that it will reduce the civil service establishment by two per cent each year in 2026-2027 and 2027-2028, based on the establishment of the preceding financial year. Together with the civil service establishment reduced under the zero-growth policy for the civil service establishment implemented since 2021-2022, about 10 000 posts are expected to be deleted from the civil service establishment by April 1, 2027, within the term of the current Government. In addition, since March 31, 2021, there has been a cumulative reduction of around 2 000 posts in the civil service establishment, of which about 1 200 posts have been reduced between 2023-2024 and 2024-2025. In this connection, will the Government inform this Council:

(1) of the cumulative number of posts in the civil service establishment that have been deleted since the current Government's term of office;

(2) of the changes in the civil service establishment of policy bureaux/government departments/offices since the current Government's term of office;

(3) as the authorities have indicated that the two per cent reduction in the civil service establishment in 2026-2027 and 2027-2028 will be achieved by treating each policy bureau and its subordinate government departments as a unit and reducing their total establishment by a uniform percentage, of the total establishment of each policy bureau and the government departments under its purview at present;

(4) whether, in conjunction with the reduction of the civil service establishment, the authorities will engage outsourced contract staff or non-civil service contract staff to maintain staffing levels; if so, of the details; if not, the reasons for that; and

(5) given that the Government is actively implementing computerisation to increase efficiency, whether the Government will study the abolition of obsolete grades or further reduction of posts; if so, of the details; if not, the reasons for that?

Reply:

President,

     Regarding the question raised by the Hon Lai Tung-kwok, the consolidated reply is as follows:

     To ensure the sustainability of public finances, the civil service establishment (Note) has maintained zero-growth since 2021-22 with the overall establishment controlled at a level not exceeding that as at end-March 2021 (about 196 000 posts). It does not mean there is no growth in the establishment of each bureau/department (B/D), which may still increase having regard to operational needs and with full justifications. Posts no longer required for operation will be deleted. It is anticipated that by March 31, 2026, the civil service establishment will have a reduction by approximately 3 000 posts on a cumulative basis. The current Government's term of office commenced in July 2022. The change in the civil service establishment by bureaux/departments/offices and the total establishment of each bureau and its departments in 2022-23 and 2025-26 are set out in Annex.

     To optimise the use of manpower resources and to control public expenditure, the 2025-26 Budget proposed that the Government will reduce the civil service establishment by two per cent each in 2026-27 and 2027-28 basing on the establishment of the preceding financial year. Together with the civil service establishment reduced under the civil service establishment zero-growth policy implemented before 2026-27 by this term of Government, about 10 000 posts are expected to be deleted from the overall civil service establishment by April 1, 2027 within the current-term Government. 

     The Government will reduce the establishment on a bureau basis, reducing the total establishment of each bureau and its departments by an across-the-board percentage (i.e. two per cent each in 2026-27 and 2027-28). The reduction rates within a bureau and its departments need not be standardised. A bureau can determine the civil service posts to be deleted and ranks combination after itself and its departments have considered factors like the overall service demand, operational needs and vacancy situations, etc. The resources saved will be counted towards the two per cent savings of the recurrent expenditure of the B/Ds concerned for the respective financial years under the Government's Productivity Enhancement Programme (PEP). 

     Under the PEP, B/Ds adopt the most suitable mode of public service delivery, like employing civil servants or non-civil service contract (NCSC) staff, or service outsourcing, having regard to such factors as operational needs, financial resources, service nature and effectiveness, etc. At the same time, B/Ds adopt management measures and digitalisation with a view to enhancing efficiency and optimising the use of manpower resources through reprioritisation, internal redeployment, streamlining of work processes and application of technology, such that high-quality public services will continue to be provided to the citizens, while the civil service establishment is being streamlined in parallel. If B/Ds adopt methods of public service delivery that incur additional expenditure, such as employing NCSC staff or service outsourcing, they must bear in mind that their recurrent expenditure will be reduced by two per cent in the respective financial years under the PEP and they should spend within their means. 

     The Government will continue to monitor from time to time whether the manpower requirements and functions of different grades and ranks need adjustments due to the changes in operations or circumstances, or due to technology application. For individual grades, if their future manpower needs are uncertain, such as those with surplus staff or those undergoing institutional reviews, they will be classified as "Controlled Grades". These grades require the approval of the Civil Service Bureau before conducting recruitment exercises, which is not lightly granted unless they have clear prospect for development and the demand for manpower is obvious and certain. Besides, B/Ds will also delete posts which are no longer required for their operations. For grades that no longer have any establishment and strength, we will seek the approval of the Finance Committee of the Legislative Council for deletion of those grades in due course.

Note: The civil service establishment does not include (i) Judges and Judicial Officers, (ii) Independent Commission Against Corruption officers and (iii) locally engaged staff of overseas Economic and Trade Offices.

Ends/Wednesday, April 30, 2025
Issued at HKT 11:30

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