LCQ17: Opening the facilities of the Hong Kong Design Institute for public use
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Question:
In 2007, the Education Bureau (EDB) submitted a funding application to the Finance Committee (FC) of this Council for the Vocational Training Council (VTC) to construct a new campus at Tiu Keng Leng to accommodate the newly established Hong Kong Design Institute (HKDI). The EDB informed the FC then that the student sports and amenity facilities at HKDI's campus would be open for public use during non-school hours, and the Auditorium there would also be available for hire by the public when it was not in use. However, as pointed out in the Director of Audit's Report No. 69 published in October 2017, HKDI's tennis court had not been open for public use, and the availability rate of its multi-purpose hall (which had two badminton courts) for public use had been on the low side. It was reported last month by the media that although the Government had specified in the relevant land grant that HKDI was required to open up its sports facilities to outsiders with the relevant modus operandi and hire charges being subject to the regulation of the EDB, HKDI's tennis court had not been opened to outsiders, its badminton courts charged exorbitant hire charges, and the availability rate of its sports facilities for public use had all along been on the low side. In this connection, will the Government inform this Council:
(1) whether it knows the number of hours, in each of the past three years, for which each sports facility of HKDI was hired by members of the public;
(2) whether it knows the respective numbers of hours, in each of the past three years, for which HKDI's multi-purpose hall was (i) used for learning and teaching, (ii) used for lessons and activities held by HKDI and VTC, (iii) hired by outside organisations, and (iv) left idle;
(3) whether it knows the respective numbers of days, in each of the past three years, on which HKDI's Auditorium and other venues (e.g. HKDI Gallery, d-mart and Lecture Theatres) were hired by outside organisations for holding activities, with a breakdown by types of organisations and activities;
(4) whether it knows the hire charges of each sports facility, the Auditorium and other venues of HKDI;
(5) as it has been reported that HKDI has planned to open up its tennis court for hire by youth groups and other visiting groups during after-school hours starting from this academic year, whether the Government knows the specific arrangements concerned, and whether it has assessed if such arrangements meet public expectation;
(6) whether it knows what measures HKDI has adopted to (i) publicise among members of the public (in particular residents nearby) the availability of its sports facilities for public hire and the relevant details (including the time slots available for hire and the charges), and (ii) promote its Auditorium and other venues for hire by outside organisations; and
(7) whether it will regulate, pursuant to the terms of the relevant land grant, the rental matters in relation to the venues of HKDI, including requiring HKDI to set the venue hire charges at reasonable rates and streamline the hiring procedure?
Reply:
President,
Established under the Vocational Training Council Ordinance (the Ordinance), the Vocational Training Council (VTC)'s operation must meet the objectives and functions stipulated in the Ordinance. While the Government has granted land for VTC to operate as a non-profit-making post-secondary institution, the day-to-day operation of the campus facilities is managed by VTC's institutions in accordance with the Ordinance.
In consultation with the VTC, my reply to the Hon Ma's question is as follows:
(1) The Hong Kong Design Institute (HKDI) has four sports facilities including the swimming pool, basketball courts, tennis courts and the multi-purpose hall. The relevant opening hours of the swimming pool, basketball courts and the multi-purpose hall for public use in the past three years are shown below:
| Facilities | 2015/16 academic year | 2016/17 academic year | 2017/18 academic year |
| Swimming Pool （Open from April to October every year for a total of 990 hours） | 6 047 (attendance) | 5 085 (attendance) | 5 897 (attendance) |
| Basketball Courts | 129 hours | 114 hours | 134 hours |
| Multi-purpose Hall | 70 hours | 99 hours | 106 hours |
Since the tennis courts are located on the rooftop of the teaching building without public entrance for access, in the past three academic years, having regard to security considerations HKDI has not yet worked out the arrangement to open the tennis courts to the public. HKDI will soon finalise the arrangement for opening the tennis courts to the public, it has also invited youth organisations in the neighbourhood to rent the tennis courts at specified timeslots to further enhance utilisation of its facilities. Please refer to part (5) of the reply for details.
(2) Utilisation of the multi-purpose hall at HKDI over the past three years is shown below:
| Purpose | 2015/16 academic year | 2016/17 academic year | 2017/18 academic year |
| Teaching & learning | 521.5 hours | 477 hours | 458 hours |
| HKDI & VTC events | 1 990.5 hours | 1 932 hours | 1 819 hours |
| Hired by external parties | 70 hours | 99 hours | 106 hours |
| Total | 2 582 hours | 2 508 hours | 2 383 hours |
The multi-purpose hall is open for free use by students when it is not used for specific purposes or rented by external parties. Other time slots will be allocated for maintenance and cleaning. Since HKDI does not maintain a breakdown of the hours involved for such uses, the statistics on vacant hours is therefore not available.
(3) VTC has all along been renting out the VTC Auditorium, d-mart and Lecture Theatre to different bodies such as charitable organisations, government organisations and professional societies for organising various events. Please refer to the Annex for details of these events. Utilisation of the VTC Auditorium, HKDI Gallery, d-mart and Lecture Theatre over the past three years is shown below:
(a) VTC Auditorium:
| Purpose | 2015/16 academic year | 2016/17 academic year | 2017/18 academic year |
| Teaching & learning (Note 1) | 78 days | 78 days | 78 days |
| HKDI & VTC events | 138 days | 178 days | 171 days |
| Maintenance & repair works | 112 days | 103 days | 58 days |
| Hired by external parties | 2 days | 3 days | 14 days |
| Total | 330 days | 362 days | 321 days |
(b) HKDI Gallery:
| Purpose | 2015/16 academic year | 2016/17 academic year | 2017/18 academic year |
| HKDI & VTC events | 312 days | 311 days | 336 days |
| Hired by external parties | / | / | / |
| Total | 312 days | 311 days | 336 days |
External parties can rent the HKDI Gallery for hosting events. Yet in the past three years, VTC have not received such applications. The design exhibitions organised by the HKDI at HKDI Gallery are open to the public for free entry.
(c) d-mart:
| Purpose | 2015/16 academic year | 2016/17 academic year | 2017/18 academic year |
| HKDI & VTC events | 364 days | 339 days | 358 days |
| Hired by external parties | / | / | 5 days |
| Total | 364 days | 339 days | 363 days |
(d) Lecture Theatre:
| Purpose | 2015/16 academic year (Note 2) | 2016/17 academic year (Note 2) | 2017/18 academic year |
| Teaching & learning | / | / | 140 hours |
| HKDI & VTC events | / | / | 1 358.5 hours |
| Hired by external parties | 40 hours (5 days) |
24 hours (3 days) |
56 hours (7 days) |
| Total | / | / | 1 554.5 hours |
(4) VTC is considering ways to rationalise the arrangements and rental fees for the public's use of its recreational facilities during non-teaching hours. The exercise is expected to be completed in early 2019, and will be reviewed annually. Prior to the announcement of the review results, the existing rental charges for HKDI's facilities by the public or external parties are as follows:
| Facility | Rental charge |
| Swimming Pool | Adult：$20 Children under 12 and senior citizen above 60：$10 |
| Basketball Courts | $80 per hour |
| Multi-purpose hall (338.6 square metres) |
$710 per hour (all facilities inside the hall can be used) |
| VTC Auditorium (740 seats) | From $2,280 per hour |
| HKDI Gallery (600 square metres) | From $14,780 per day |
| d-mart (1 040 square metres) |
From $7,385 per day |
| Lecture Theatre (289 seats) |
From $1,605 per hour |
(5) In respect of opening of the tennis courts for rental by youth and other visiting organisations, having regard to the views of the local community, HKDI has invited youth organisations in the neighbourhood to rent the tennis courts at specified timeslots to further enhance utilisation of the facilities. HKDI is actively preparing the rental guidelines and finalising the operational details with a view to announcing the arrangements in the second quarter of 2019.
(6) HKDI will publicise details of the opening hours and charges of its sports facilities by hoisting banners at prominent locations outside its swimming pool and basketball courts. Relevant information has also been published on the website of HKDI, the public may also make enquiries by phone (at 3928 2000) and email (hkdi@vtc.edu.hk). In addition, details of the VTC Auditorium and other event venues for rental at HKDI are also available on the website. Enquiries can be made by phone at 3928 2761 and through an online form (www.hkdi.edu.hk/en/about/#tabs-about-campus).
(7) The Government will monitor the VTC to ensure that its operation meets the objectives and functions as stipulated in the Ordinance, as well as the terms of its agreements with the Government. On the basis that the day-to-day operation of the campus facilities is managed by the VTC, it will be more appropriate for VTC to formulate arrangements for opening its facilities to the public having regard to the teaching needs of HKDI, utilisation by students for extracurricular activities, as well as the cost of operation, maintenance, etc. of the relevant facilities. Notwithstanding this, we will liaise with VTC from time to time to learn about the arrangements they put in place, and request HKDI to enhance such arrangements such as the opening hours, fees, etc. as necessary, with a view to optimising utilisation of these facilities.
Note 1: The VTC Auditorium is used for teaching and learning every Tuesday, Wednesday and Thursday. The figures are calculated based on 13 weeks per semester with two semesters in an academic year. However, event dates might occasionally overlap with scheduled classes.
Note 2: Information on the utilisation of the venues for teaching and learning and internal events for 2015/16 academic year and 2016/17 academic year is no longer available due to system constraints.
Ends/Wednesday, November 14, 2018
Issued at HKT 18:00
Issued at HKT 18:00
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