Notice Board

 

 

31.10.2013

 

Additional Information to the Guidance Notes:

 

1.           The Town Planning Board (TPB) would, subject to the arrangements set out in the Guidance Notes, permit a representer to swap his time slot with another representer who has been allotted a different session (i.e. a different date) on a one-to-one mutually agreed basis. For any such swapping, the concerned representers should provide TPB before the relevant session begins a letter duly signed by both of them indicating (to the satisfaction of TPB) their mutual consent to the swapping arrangement. The same swapping arrangement is applicable to commenters.

 

2.           If an authorized representative is appointed by more than one representer to represent them, that authorized representative may use the cumulative time allotted to all the persons he represents to make his oral submission. To avoid undesirable impact on the scheduled sessions of other representers, the authorized representative can only use the time slots of the represented persons at the dates (sessions) allotted to them respectively. The same arrangement regarding the use of cumulative time is applicable to commenters. This is subject to the swapping arrangement set out above, which is also allowed for this purpose.

 

 

4.11.2013

 

TPB meeting to consider the representations and comments (the Meeting) in respect of the draft Central District (Extension) Outline Zoning Plan No. S/H24/8 (the Draft Plan) commenced on 4.11.2013. 60 representers had been scheduled to attend the session of the Meeting on 4.11.2013, but only a total of 8 representers had turned up. Having learned from the experience of this session, TPB has decided to amend paragraph 17 of the Guidance Notes on Attending the Meeting for Consideration of the Representations and Comments in respect of the Draft Plan published on 28.10.2013 as follows:

 

“Request for Further Time

 

Requests for further time or adjournment of their oral submissions from representers and commenters will not normally be allowed, but TPB retains a discretion which will only be exercised upon sufficient cause shown and after taking into account all relevant circumstances. If, at the end of his allotted 10-minute time slot, a speaker requests for an extension of time, such request will be recorded and the speaker will be told that TPB may consider recalling those requesting for further time to return for further oral submissions, in which event they will be either invited to return on the same day to continue their submissions (if time permits), or notified of the date when they will be invited to return for such purpose. All such time extension (if granted) will be scheduled only after all representations and comments as of right have been heard.

 

 

5.11.2013

 

TPB noted that many representers scheduled to be heard on 4 and 5.11.2013 did not attend their respective allotted sessions of the Meeting. The Meeting provides an opportunity for representers and commenters to make oral submissions and to be heard by TPB. We would like to remind all those representers and commenters who have replied that they will attend the Meeting to report to TPB’s registration counter at 15/F, North Point Government Offices 15 minutes before the scheduled starting time of the allotted session as set out in our letter of 21.10.2013 (i.e. at 8:45 a.m.). Each session of the Meeting will begin at 9 a.m.

 

 

13.11.2013

 

Paragraph 17 of the Guidance Notes on Attending the Meeting for Consideration of the Representations and Comments in respect of the Draft Plan has been updated as follows:

 

“Request for Further Time


Request for further time or adjournment of the oral submissions from a representer/commenter or his authorized representative will be considered by TPB and TPB retains a discretion which will only be exercised upon sufficient cause shown and after taking into account all relevant circumstances. If a representer/commenter or his authorized representative requests for an extension of time, he will be informed that TPB will consider his request and, if his request is allowed, he will be either given further time in the same allotted session to make his submissions (if time permits), or notified of the date when he will be invited to return for such purpose.”